Add Collaborators to a Job Opening
How do I add collaborators to a job opening?
Purpose: To show you how to invite others to collaborate on a specific job opening to review and administrate its candidates.
Job Opening
A collaborator can administrate all of a job opening's candidates after receiving an invitation to the specific job opening. To add a collaborator, go to the Job Openings tab under Hiring and select a job opening.
Add a collaborator
Click on the collaborator icon at the top of the page. Select the application data that the collaborators can view (see below). Then enter the names of the individuals who will be allowed to view and administrate candidates for this job position.
Only hiring leads and job creators receive email notifications when new candidates apply. Collaborators will not receive emails about new candidates.
The hiring lead, job creator, and collaborators will receive email notifications for comments and status updates made by other collaborators about specific candidates within the job opening. If there is no comment with an update, an email will not send.
You can click the envelope icon next to a collaborator's name to turn off or on email notifications.
Depending on the information you add to a job application, you may give collaborators access to each of the items in the screenshot above.
Collaborators on a job opening can view the names and resumes of all its candidates. You can determine what additional information they can see, including responses to custom questions, using the checkboxes in the drop-down menu. Permission settings apply to all collaborators on that job opening except the hiring lead, who can see everything. For example, if you grant one collaborator access to view desired pay, all collaborators will receive the same access. However, collaborators can only edit candidate information if they also have full access to the ATS as determined by your BambooHR administrator.
Collaborators can only manually add candidates to a job opening if they are also added to a custom access level with "Manage Job Openings and Candidates" enabled.
If the job creator does not need to be a collaborator on a job opening or receive emails about new candidates, you can remove them by clicking the "X" next to their name in the collaborator list.
If you would like the hiring lead or job creator to stop receiving all email notifications regarding this job opening, click on the envelope icon next to their name. They will still receive a notification of new candidates in their What's Happening widget.