Hire a Candidate

How do I hire a candidate?

Purpose: Once you find the right candidate for your company, we want you to know the steps to hiring your next employee. 


If a candidate was already added as an employee in BambooHR, the Hire status under the candidate profile will be grayed out. This prevents duplicate employee profiles from getting created. To remove the candidate from the active candidates list, you can select an inactive candidate status (under "Not Hired Because…"). For example, you could create a custom inactive status for “Hired, Already in BambooHR."

Update a candidate's status

Navigate to the candidate's profile and change their status to Hire. You will have an option to add the employee in BambooHR and start the onboarding process (shown in the next step).


What if I have sent a candidate an offer letter?

If you have sent a candidate an offer letter and they signed it, you will see an option to hire the candidate on the Offer tab within the candidate's profile. Click Hire [employee's name], and you will see the Add New Employee pop-up box.

You can grant a user access to Send and Manage Offer Letters when creating a custom access level.


Add New Employee

Choose if the job opening should be removed from public posting, then click Add New Employee.

If you have a position that you are hiring multiple people for, it would be wise to keep the position open.

Keep in mind that it may take two to three days for free job boards to remove the job posting. However, as soon as the job posting closes in BambooHR, it will remove from your careers webpage.

Enter additional information

A candidate's information will automatically fill in part of the Add Employee form. Enter additional information as desired. Check the top box to send the New Hire Packet and have the new employee fill out their information for you!  Click Save or Save & Create New Hire Packet to add the new employee to your account.