Candidate List
Can I see a list of all candidates at once?
Purpose: The list of candidates includes all candidates you can view regardless of what job openings for which they applied. This guide will show you the candidate list and what features are available when you view all candidates at once.
Table of Contents
Candidates
Navigate the Hiring tab to click Candidates to see a list of all candidates you have access to view. The following columns will show in this list:
- Candidate Info
- Job Opening
- Status
- Rating
- Last Email
- Quick action links (resume, website, profile, comment, move, delete) *Hover over a candidate line and click on the three dots to view these options.
The list will show you if a candidate has applied for or been added to other job openings. Also, it will help your recruiters and hiring leads to have a better understanding of candidates and their histories while screening for job positions.
A candidate's email address determines their identity. If a candidate applies for more than one position when using the same email, this action will show in the candidate list under the name of the job in the Job Opening column. Click (#) jobs to see the candidate's information for both job positions. For example, using the image above, I would click 2 jobs to see the details for both positions Mona Flowers has applied for.
You can use the search bar to find candidates using keywords or keyword phrases. You can continue to adjust your search results by changing your keywords or filtering by Job Status or Job Opening. The candidate keyword search feature will search by the following:
- Name
- Phone number
- Job Opening
- Status
- Resume
- Custom application questions
If a keyword or phrase you have searched is found in the information displayed on this page (like their name, job title, or status), then it will be highlighted. If a keyword or phrase you have searched is found in something within the candidate record that isn’t currently visible, like their resume or custom application questions, then it will be noted below that candidate’s info.
There is a filter menu on the left side under the Candidates tab where you can filter candidates based on Job Status, Job Opening, Candidate Status, Star Rating, Application Date, Source, Job Location, and Hiring Lead. Each section is expandable with additional filter options for you to check. To clear your current filter selections, click Reset. A modal will appear for you to confirm the reset before the filters are cleared.
Custom Filters
Once a combination of filters has been selected beyond the default options, a star will appear in the top right corner of the filter menu. Clicking the star will allow you to save the current filters as a custom filter. You can also save a custom filter by clicking the Save Filter button below the filter menu or in the dropdown. A modal will appear to type in a name and save it for future use. Custom filters will appear in the dropdown menu above the filter settings.
Manage Filters
Click Manage Filters in the dropdown above the Filter Results menu to manage your default and custom filters. Hover over a default filter and click the eye icon to hide the filter. You can also edit the name or delete custom filters by hovering over the name of the filter and clicking on either the pencil or trash icon. Click Done to save your changes.
Sort your candidate list by clicking or double-clicking on the column header.
- Candidate Info: alphabetically, ascending and descending
- Job Opening: alphabetically, ascending and descending
- Status: date range, oldest to newest, and vice versa
- Rating: star rating, ascending to descending
- Applied (only on Job Opening detail page): date range, oldest to newest, and vice versa
Candidates cannot be sorted by Last Contact column and you cannot sort by multiple columns at once.