To create a job opening, go to the Hiring tab and click New Job Opening.

Fill in the job opening details. Many of the drop-down menus will auto-fill with information from your BambooHR account (Department/Employment Type). The star icon (*) will indicate a required field you need to fill in before saving the job opening. 

There are a few important fields to note when creating a job opening: 

1. Posting Title: An open text field that allows you to name the job opening whatever you would like for recruiting purposes. Once you hire a new employee, you can select the official job title from your list of job titles in BambooHR when you send an offer letter.
2. Job Status: A field that indicates the status of the posting. Selecting Open will make the posting live and allow candidates to start applying. There is no limit to the number of postings you can have in your account. However, the number of postings available to you in your account bases on the package purchased. Only job openings with the Open Status will count toward your account limit. Once you have reached your limit, you can't choose Open as the status while adding another job opening. If you need more openings, please have your BambooHR administrator go here to learn how to add additional openings. As candidates apply for the job opening, the candidate history will remain within the Applicant Tracking System, even after the closure of a job opening.
   • Once you save a job opening, you can click on the title of the opening to edit it and change it to any other status. There is no set workflow for status changes. The following options are available for Job Status:
     1. Draft: You can use this status if you are compiling information for a job opening and it is not ready yet to be available to potential candidates.
     2. Open: Use this status for any job openings that should be available for potential candidates. Any job openings with this status will appear on the Careers Website and in your embed code. Additionally, only job openings with this status count toward your account limit.
     3. On Hold: You can use this status if you have a job opening that is pulled down for a limited time but will open again to continue to receive potential candidates.
     4. Filled: When you choose this status for a job opening, it indicates that you have hired a candidate for the specific job opening, and you will not be hiring any additional candidates. When you mark a job opening as Filled, it will not be available for candidates.
     5. Canceled: If you choose to cancel your search for a job opening and do not plan to reopen the job opening any time soon, click this status.
3. Hiring Lead: The hiring lead is the person who is primarily responsible for hiring this position, which usually means the hiring manager. However, hiring leads can be any employee who has any level of access to BambooHR, and they do not need to have full access to the ATS. Setting an employee as the hiring lead for a position will grant them permission to view and edit all candidate information relating to that specific job opening. Please keep in mind that a non-employee user cannot be the hiring lead but can be a collaborator.
4. Job opening-specific information: Here you can fill out the Department, Employment Type, Minimum Experience, and Compensation for this position. Starred fields are required.
5. Location: You will have three options here: In Office, Hybrid, and Remote.
   • In Office: This will show a list of all the physical locations (that are not marked as remote) you have added under Settings > Employee Fields > Location.  On your careers website, the name of the Location will not be visible. Once you select the location you are hiring for, the address will auto-populate. You cannot edit the address here, but if you edit the address in Settings it will update it for all relevant job postings.
   • Hybrid: This option will also have you select a location from the dropdown, just like with the In-Office option. Note that in the Location filter in the Candidate List, Hybrid jobs will be included with the In Office jobs. 
   • Remote: If you select this option, you do not need to enter any address information. However, if later in the application you select to post to Indeed & Glassdoor and/or ZipRecruiter, you will see additional address fields appear. Starred fields are required for the particular job board.
6. Job Description: Enter the job description in the description window. If you copy and paste from somewhere else, spacing, formatting, and lists will carry over as you expect to see them. However, the job description field does not allow for images, and any copied images will be blocked when pasted over. 
   • Note: If your job description is too large, you may see an error message and may have additional spacing in your text. Remove these extra spaces, and once saved, there will not be any changes needed moving forward.
7. Internal Job Code: The internal job code is available if you have an internal tracking method to track your job openings. This code will not be visible to candidates. If you do not use internal job codes at your organization, leave this field blank.

Click Next: Application Details to move on to the next section.

1. Application Questions: You can enable application questions by clicking the checkbox to the left of each item. Click the star icon to the right of an item to require it. 
2. Additional Questions: You can add additional custom questions here (see below for more details). If it is a yes/no question, you can toggle to have the candidate automatically disqualified based on their response. Toggling this option on will allow you to choose which answer moves the candidate to which status and will automatically mark the question as required. You can mark it as not required if needed.
3. Government Contractor: If you are a government contractor or would like to collect anonymous data about gender, ethnicity, disability, or veteran status, check the box to collect that data and select the appropriate job category (provided by the U.S. government) from the drop-down menu. Candidates will view voluntary questions about gender, ethnicity, disability, and veteran status. Responses are not tied to individual candidates but are viewable in aggregate through the associated reports. If you do not wish to collect this information from candidates, leave the box unchecked. 

Job pipelines are a great way to understand how a job is performing and where candidates are in the process. Toggle Job Pipeline on to activate the feature for this particular job opening.

There are two standard statuses you cannot move or delete: New and Hired. You will also see the Offer status, but this one will only show in your pipeline once you have sent out at least one offer letter.

Click + Add Step to add additional statuses from the list you have set up in Settings > Hiring > Candidate Statuses. You can add up to 10 additional statuses here. Once the job is active, you will see the job pipeline on the job opening's candidate overview page and will be able to quickly see how many candidates are in each status at any given time.

To proceed click Next: Automated Emails.

Automated emails is a great way to save you a lot of manual work. For each job opening, you can determine which email you would like to automatically send when a candidate is moved to a certain status. If you have set up any disqualifying questions, you will see a prompt here to set up an automated email for them. You can click on the x if you would like to disregard the suggestion.

To add a new automated email, click + Add Automated Email. This will pull up a dropdown list of available statuses. Select the one you would like to create an automation for.

1. Candidate Status: Make sure you have selected the right status. You can change it here if needed.
2. Send Email: Determine which email template you would like to send to the candidate.
3. Scheduled To Be Sent: Select when you would like to send the email (based on when the candidate's status is changed). Any scheduled emails will show up in the Scheduled Emails section of the job opening page.
   • Immediately: There will be a 10 minute grace period for when we will send this email. That way, you have time to cancel the email if there has been a mistake.
   • After 12 Hours
   • After 24 Hours
   • After 48 Hours
4. From: Choose from any user with access to BambooHR as the sender of the email. Note that this is just the name, not an email address. The reply to the email will not be sent to this user, but will be on the candidates record under the Email tab.

Don't forget to click Save! You can add up to 20 automated emails here.

Check the box to publish a job opening to Indeed, Glassdoor, and/or ZipRecruiter. Posting information will then push towards those sites once you save the posting with "Open" status. These job boards require certain address information, so if you have selected Remote as your Location option above, you will see additional address fields appear here. Starred fields are required.

Indeed asks for disposition data on candidates to help improve the quality of applicants that come from their site. You will be opted-out by default, but you can opt-in by clicking Learn More > Share disposition data with Indeed > Save Changes. This will send the following data for applicants contacted, offered, hired, or rejected to Indeed:

• Application ID (received from Indeed when the candidate applied)
• Status
• Timestamp (when the status was updated)