Candidate Notes

How do I add a comment about a candidate?

Purpose: To show you how collaborators and other administrators can add comments about candidates.


Candidate overview

Applicant Overview

On the candidate overview page, a user can add a comment by hovering over a candidate's row, clicking on the three dots, and selecting Add a Comment.

If you made a bulk update and added a comment to the update, the comment will apply to all candidates, and only one email notification will send to collaborators. If you do not add a comment with the bulk update, collaborators will not receive an email notification.


Candidate profile

Applicant Detail

Under the Notes tab on a candidate's profile, a user can add a comment in the following ways:

  1. Add a new comment at the top or reply to a previous comment. If a user wants to add an attachment to their comment, like scanned notes or portfolio documents from an interview, they can click the paper clip icon. *Once the candidate is hired, these attachments will move over to the Resumes and Applications folder within the Documents tab in their BambooHR profile. 
  2. Change the candidate's rating or status. Once a user makes a change, they will see an option to add a comment about the change.
  3. Quick comment: A user can click this button to quickly add a comment about the candidate regardless of where they are on the candidate's profile.

The hiring lead, collaborators, and others users who have access to a job opening in the ATS can make comments about its candidates. Any collaborators on the job opening will receive an email notification when a user adds a comment to a candidate. However, an email notification will not send if the user does not add a comment regarding a rating or status change. 

The user can edit a comment of theirs. Edited will display next to the comment. However, if the user edits a comment, collaborators will not receive an email notification. 

The All tab will include a reverse-chronological history of all comments and history (i.e., ratings, status changes, etc.) regarding a candidate.

Candidate History

The candidate history timeline gives you important insight into events that occur when a candidate progresses through the hiring process. Insights include the setting of status or rating, associated comments, offers, and other movements that give you a complete picture of a candidate and their experience.

There are two types of events that show in the candidate history:

1. Candidate-specific events: These are events about the specific candidate. These events show on the History tab for any position as they help tell a story about what is happening in other areas of the ATS with the candidate. These events include:

  • Added to a job position (manually added or the candidate applied)
  • Offer sent
  • Offer signed
  • Hired
  • Moved from/Moved to [a job position]
  • Added to/Removed from [a Talent Pool]

2. Position-specific events: These are events about a candidate and the position you are currently viewing. When these events occur, you can add a comment along with the change. These events include:

  • Status set
  • Rating set

The All tab includes a reverse-chronological history of all comments and history regarding the candidate.