Purpose: This guide will walk you through 10 simple steps to ensure you are making the most out of BambooHR Payroll. 

Table of Contents:

• 1. Provide agency tax account information in BambooHR.
• 2. Verify tax rates and frequencies.
• 3. Set up third-party access and power of attorney.
• 4. Forward notices to us.
• 5. Remove debit blocks.
• 6. Review wire transfer instructions.
• 7. Learn NSF (Non-Sufficient Funds) protocols.
• 8. Review off-cycle payrolls.
• 9. Learn more about our additional services.
• 10. Prepare for end-of-quarter and end-of-year payroll.

• Enter information for any active tax accounts that require filing. This allows us to handle your tax responsibilities effectively.

• It’s your responsibility to review and update your tax rates and frequencies in BambooHR to ensure they match current regulations.
• Register with EFTPS to monitor federal tax payments.

• Grant BambooHR third-party access to relevant state E-Services websites.
• Provide the required power of attorney (POA) documentation to enable BambooHR to represent you in tax matters.

• Submit all state, and IRS notices to us via this form. Timely submission ensures efficient research and resolution.
• Please note that notices related to periods before using our service will require your attention and resolution.

Please see our short guide for how to allowlist National Payment Corporation and Wells Fargo. This makes it possible for you to make electronic payments and avoid payroll interruptions.

• Please follow the instructions in our Wire Transfer Guide when wiring funds.
• We’ll ask you to wire funds if your total payroll is significantly more than your average payrolls or if there is a single direct deposit of more than $100,000.

• An NSF is if National Payment Corporation (NPC) requested the funds from your bank, and at that time (your payroll’s due date), the funds weren’t available. During that time, NPC also initially funds the payroll. This also ensures that your employees are always paid on time. If funds aren’t available when NPC requested them from your bank, you’ll be required to wire the funds to NPC for the NSF payroll.
• If the wire confirmation isn’t received and/or NPC hasn’t received the wire on their end by the 12 PM PST/3 PM EST deadline, NPC would then need to proceed with the direct deposit recall process, which we’d like to avoid if at all possible.

• Please follow the instructions in our help article, Create an Off-Cycle Payroll, when you need an additional payroll run.

• To make a correction, refer to our Corrections FAQ, and work with our support heroes to make a correction request.
• Request General Ledger (GL), 401(k), Workers Compensation, HSA, and FSA data.
• Discover the standard reports available in your account.

• Keep employee information up to date in BambooHR (including terminated employees).
• Review our BambooHR Payroll year-end preparation guide.

Thanks again for trusting us! We hope this guide was helpful.