Payroll must get approved by 12:00 PM Pacific Time two business days* before the pay date. To ensure your payroll is processed in a timely manner, payrolls approved after 10:00 AM PT on the due date will be processed immediately. 

In some instances, you can submit payroll for processing if you miss the deadline. Additional charges will apply to late payroll submissions.

You can reopen payroll anytime before 10:00 AM PT on the due date as long as you give it the final approval by 12:00 PM PT. All reopened payrolls will need approval by the deadline to avoid late fees or missing payroll. 

If you are running payroll in BambooHR and your pay cycle has not gotten approved by 12:00 PM PT, a banner indicating the payroll is late will appear on the Payroll tab. Click See My Options in the banner to continue. 

The Past Due Payroll modal will appear with the following options: 

• Move the pay date out at least one business day.
• Rush processing and keep my pay date ($25 fee).

Selecting the option to move the pay date will prompt you with the next available pay date. You can move your pay date at no charge. 

If you choose to rush your payroll and accept the $25 late fee, you will have until 2:00 PM PT to process your payroll. After accepting the late fee, you will return to the Edit page for running payroll. 

If you are processing payroll and go to approve payroll on the Review page after the 12:00 PM deadline, the same Past Due Payroll modal will appear. However, this modal will have two new buttons: Accept & Approve Payroll or Accept & Edit Payroll.

Clicking Accept & Approve Payroll means you are accepting the new pay date or late fee and approving payroll at the same time. A final confirmation modal will display where you can click to view your payroll reports. 

Clicking Accept & Edit Payroll means you accept the new pay date or late fee but wish to return to the Edit page of payroll. If you select this option, you must go through the run payroll process and approve payroll separately.  Remember to reapprove payroll before 2:00 PM PT to avoid any additional fees. 

If you have not approved your payroll or pushed back the pay date by 3:30 PM PT, a banner indicating the missed payroll deadline will appear on the Payroll tab.

Click Move Pay Date in the payroll information box to select a new pay date for your payroll. If you wish to delete a payroll that is past due, the Delete This Payroll button will appear on the payroll information card. If you have multiple overdue pay cycles, you will need to delete each one to arrive at the current pay cycle.