On the morning of payday, each employee will receive an email notification letting them know it is payday. Paystubs are posted at 12 am Pacific Time on payday, and notifications are sent shortly after. The employee can click See My Paystub to navigate directly to the Paystub on their Pay Info tab in BambooHR.

Seven different subject lines can be sent for paystub notifications (one example above). The subject line will be chosen at random, and the employee will potentially receive different subject line emails every week.

Employees will also receive a notification in the What's Happening widget on BambooHR Home the morning of pay day. The employee can click View to navigate directly to the Paystub on the Pay Info tab in BambooHR. Once the employee clicks to view the paystub, the notification will be removed from the widget.

Full Admins and Payroll Admins will receive a reminder email notification at 7:00 a.m. in the company time zone if they have a registration task due that day or if a task is past due and not marked as complete. If you have more than five tasks past due or due within the same day, click + X more tasks to view them all.  

To work on completing the task, click Start. Notice a time estimate will display for how long the task should take.

Four days before running the first payroll in BambooHR, the account owner or payroll admin going through implementation will receive an email notification to verify their account information and complete the Account Validation Review form. Click here for more information! 

This email notification will be sent to Full Admin users, Payroll Admin users, and the Account Owner before the payroll approval date to flag any required payroll information missing for employees. An email notification will be sent for each pay schedule separately. You may receive multiple notifications depending on how many pay schedules you have set up in your account. Each email notification will include all employees in the pay schedule who have missing required payroll information. You will need to take action to update this missing information before the payroll approval date if you would like these employees to get paid.

The email will be sent at the following times until you have updated the employee(s):

• Five days before the payroll approval date
• One day before the payroll approval date
• One day after the payroll approval date
• One day after the payroll run

Each time the email is sent, the wording will be different based on how close you are to the payroll approval date. Click Fix Now to go to the Payroll Info Checkup report in your BambooHR account and update any missing required payroll information for the listed employee(s).

The purpose of this email notification is to prevent fraudulent activity in your account. Admin users (Full Admin users, payroll admins, payroll contacts, and Account Owners) in your BambooHR account will receive this email notification from our Payroll Services team in the event that an employee bank account or direct deposit changes to a non-traditional bank (i.e., GoBank Paycard, MetaBank, etc.). We ask you to confirm the changes before we deposit the amount into the new account. 

A reminder email to start your payroll will be sent two days before the payroll due date. Clicking Start Payroll will send you to the pay cycle on the Payroll tab in BambooHR.

An email will be sent if you have unapproved payroll on the day the payroll is due. Clicking View Payroll will log you into the Payroll tab in BambooHR, where you can view the pay cycle.  

If your payroll is still unapproved by 12 p.m. PST on the due date, you will receive the email reminder above. Click View Payroll to navigate to the past due pay cycle on the Payroll tab in BambooHR. From here, you can either rush processing (within a certain time frame), move the pay date, or delete the payroll. 

A confirmation email will be sent to the approver letting them know payroll has been approved. Other admins can receive the approval email also if marked as such in the Company Users tab. A second confirmation email will be sent to the approver after the processing of payroll by BambooHR.

Upon approving the payroll, Payroll users with access to email notifications will receive an email notifying them that payroll has been approved. Clicking View Approved Payroll will direct you to the Approved Payroll Reports page for that pay cycle in BambooHR. 

If a payroll user reopens a payroll after it has been approved, an email notification will be sent to those with payroll email notifications setup. Clicking Complete Payroll will send the user to the pay cycle in BambooHR. 

This email will be sent when the Continue Payroll button is selected on an overdue payroll, and you've chosen the option to move the pay date. Clicking Complete Payroll will take you to the pay cycle in BambooHR. 

This email will be sent when the Continue Payroll button is selected on an overdue payroll, and you've accepted the late fee to process payroll within the same day. Clicking Complete Payroll will take you to the pay cycle in BambooHR. Remember you have until 3:30 p.m. PST to process your payroll the same day if it's late. 

If your company is using Benefits Tracking or Benefits Administration, all admins and users with the Run Payroll permission will receive an email notification once an admin creates a benefit plan that will impact your payroll run. 

The notification includes the start and end dates for both the new benefit plan and deduction and will let you know if there are any overlapping deductions.