Getting Started with the BambooHR Time Kiosk
I've downloaded the BambooHR Kiosk app. Now what?
Purpose: This guide will walk you through an admin's setup for the BambooHR Kiosk app. It will explain how to set up the app, where to find an employee's clock-in ID, and identify what time tracking actions may and may not be done via the app.
Table of Contents
- BambooHR Time Kiosk Setup Checklist
- BambooHR Time Kiosk Settings (must be accessed through the app)
- Time Kiosk Access Permissions
Want more of the Time Kiosk fun? Check out our BambooHR Learning course!
BambooHR Time Kiosk Setup Checklist
To ensure you are ready to start using your BambooHR Kiosk app, please ensure you have completed each of the tasks below. Let's get started!
If you are a new time tracking user and you have not completed the time tracking setup checklist before, make sure you do so before moving on in this guide. If you're an existing time tracking customer and are adding Time Kiosk to your stack, we just need to make a few changes. Let's get started!
1. Ensure your time tracking group settings include Kiosk capabilities by checking the "Enable Time Clock" button.
3. Set up your Clock-In IDs.
1. Navigate to Settings > Time Tracking
2. On the Employees tab, click the gear icon
3. Select Clock-In ID Settings
4. Select Enable Clock-in ID
5. Choose to use BambooHR employee number or random number assignments
6. Click Save
You may choose whether the ID numbers should be your BambooHR employee numbers or a random four-digit number. When you enable clock-in IDs, our system will assign IDs to each employee in time tracking, regardless of their time tracking method. However, those clocking in via the web app or mobile will not need to use these ID numbers.
Completing the Time Kiosk's setup, will automatically enable clock-in IDs. By default, they will be set to the BambooHR employee number, but you can always change them to be random numbers in Time Tracking settings.
You can determine your employee's clocking method via Time Tracking settings. You must determine the time tracking method separately for each time tracking group you create.
If you want your employees to clock in and out using the web app, you can choose the Start & End Times option or the Total Hours Worked option. If you do not have a BambooHR Time Clock or have not set up the BambooHR Time Kiosk app, checking the Enable Time Clock option will enable the web time clock. To see what the different web clocking methods look like in action, check out this help guide.
If you want your employees to exclusively use your BambooHR Time Clock, you must select the Start & End Times option, check the Enable Time Clock box, and check the Disable clock-in and clock-out on web box.
You will also need to ensure that neither option under the Mobile section of your time tracking settings are selected. If you have not selected the top option, you will not be able to select the bottom option.
If you want your employees to exclusively use your BambooHR Time Kiosk, you must select the Start & End Times option, check the Enable Time Clock box, and check the Disable clock-in and clock-out on web box.
You will also need to ensure that neither option under the Mobile section of your time tracking settings are selected. If you have not selected the top option, you will not be able to select the bottom option.
We want it to be as easy as possible to find and download the BambooHR Time Kiosk app, check out the different methods below!
The BambooHR Time Kiosk app is easy to download via the Apple App Store. Simply open the app store on your iPad, search for "BambooHR Time Kiosk", and download the app.
On your iPad, login to BambooHR from your web browser (such as Safari or Chrome), login to BambooHR. Then navigate to Settings > Time Tracking > Devices. From this device overview page, click on the Download on the App Store icon to download the app.
If you have previously set up a time clock or kiosk, your clocks will appear on the Devices tab. If you want to add a new kiosk, you can do so right from the Devices tab.
From your web browser, login to BambooHR. Then, navigate to Settings > Time Tracking > Devices > Add Time Clock > Time Kiosk.
Clicking Time Kiosk opens up this modal where you can scan the QR code or tap the Download on the App Store icon.
The login process on your iPad device will be the same as your web and mobile experience. Don't worry, only those with permission can open and login to the app as an admin. Once you login, the kiosk app syncs with your BambooHR account, and the device registers to your Devices tab.
You can set up the Time Kiosk app in no time. Complete the three, easy steps below to get it up-and-running!
1. Grant Location Access: To begin, enable precise location. This step is required for setup.
2. Create a Location Name: This location name will sync over to the BambooHR web app under Time Tracking Settings > Devices
3. Camera Access: Enable camera access so we can snap a picture of your employees when they clock in and out.
Hooray! Your setup is complete. Skip For Now will take you straight to the home screen, while View Time Kiosk Tour will give a short overview of the app.
The tutorial includes four parts: Home, Clocking In, Switching Projects, Clocking Out. It's designed to be short and easy, so we recommend taking a look!
If you choose to skip the tour, you can go back to it later by clicking the lightbulb icon at the bottom of your kiosk screen.
Kiosk mode locks the iPad to a single app and restricts certain features. Follow the directions below to enable Guided Access.
To turn on kiosk mode in your iPad settings:
1. Navigate to Settings > Accessibility > Guided Access
2. Toggle the switch to ON.
3. Tap Passcode Settings to set a passcode to exit Guided Access mode.
You will only need to follow these steps once.
To turn on kiosk mode in-app:
1. Open the BambooHR Time Kiosk app.
2. Triple-click the side (or top) button.*
3. Select Start.
Depending on your iPad model, the button to enable Kiosk Mode may be different. For more help enabling Guided Access, check out this Apple support article.
To exit kiosk mode:
1. Triple-click the side (or top) button.
2. Enter your passcode.
3. Select End.
To access the Kiosk settings, click on the gear icon at the bottom of your screen. Upon tap, the app will prompt you to re-enter your BambooHR credentials to verify your access permissions, ensuring only those with admin permissions can access the Kiosk settings.
Kiosk-specific settings may be edited on the kiosk itself. However, any settings that may affect an additional kiosk or individual employee data must be edited via the BambooHR desktop experience.
Time Kiosk Events
Selecting Time Kiosk Events brings up a searchable page with basic information about each kiosk event.
Selecting See Event or See Multiple Events allows you to review the picture captured upon clock in/clock out, review the time and location of their action, and determine the projects the employee logged time to during their shift.
Update Kiosk Nickname
Clicking Update Kiosk Name bring up a modal for you to change the nickname. If you have multiple kiosks, each must be renamed on its own device.
Account Owner
- Can see and perform all actions on EE Keypad ID. (BambooHR Time Clock)
- Can set up the BHR Time Kiosk App
- Can remove time tracking devices from the account
Admin
- Can see and perform all actions on EE Keypad ID. (BambooHR Time Clock)
- Can set up the BHR Time Kiosk App
- Can remove time tracking devices from the account
Custom Time Tracking Access Level
- Enable/Disable Time Tracking for all Employees
- Can see and perform all actions on EE Keypad ID. (BambooHR Time Clock)
- Can set up the BHR Time Kiosk App