• Start & End Times: If your employees need to enter multiple start times and end times to track their hours throughout the day, Start & End Times will be the best option.
  • Enable Time Clock: The time clock feature allows employees to clock in and out throughout the day instead of entering multiple start and end times manually. You must enable this if you would like your employees to clock in using a BambooHR Time Clock or Time Kiosk.
    • Disable clock-in and clock-out on web: This option limits where your employees clock in. If you disable the web app and do not enable the mobile app option, the employee will only be able to clock in using your physical time tracking device.
• Total Hours Worked: If your employees enter a single amount or multiple amounts throughout the day, Total Hours Worked will be the best option. If selected, you will need to choose one of the following options:
  • Single entry for the whole day: This option is best suited for employees who enter a single amount for the entire day.
  • Multiple entries throughout the day: This option is best suited for employees who need to enter multiple amounts throughout the day without the restriction of start and end times.

• Who will approve timesheets?: When you select timesheet approvers, you can choose the manager or a specific person in the account to approve timesheets for all employees in that group. If you have multiple groups, you can assign an approver to each group.
  • If you set the approver to the manager and the employee does not have a "Reports to" listed, the system automatically sends hours worked to the Account Owner for approval. Once an employee's timesheet is submitted for approval, it goes to the employee's current manager. If the employee has a new manager, the approval request remains in the previous manager's inbox.
  • If you assign approvals to a specific person who has Time Tracking enabled, they will be able to approve their own timesheets.
• Timesheets must be approved by: Enter the time and number of calendar days before the pay date that timesheets must be approved by. The time will be based on your company's timezone.

• Overtime Rules: Select either Standard U.S. and Canada Rules or Custom Rules. For more information about overtime rules, click here!
  • Standard U.S. and Canada Rules: Standard rules use automatic calculations based on U.S. state and federal overtime rules, and Canadian province overtime rules. The employee's location (listed on the Job tab) determines which rules apply.
  • Custom Rules: Selecting this option allows you to set Daily, Daily Double, and Weekly Double overtime calculations. If you select custom overtime rules for a specific Time Tracking group, these rules apply only to employees enrolled in that group.
• Work week starts on: To ensure rules work correctly for your employees, determine the start day of your work week. Overtime hours appear in a separate column on the Payroll Hours report. If you update the work week start day after setting up Time Tracking, you will see a note indicating the change takes effect at the start of the next pay period. Overtime will not be calculated for some days on the next timesheet. If an employee's overtime status is "Exempt" in the Compensation table, overtime will not be calculated for the employee.

• You determine if an employee receives a full day's pay or a special holiday pay rate by choosing one of two options in the Holiday settings. Depending on your selection, the correct holiday hours will appear in the Payroll Hours and Payroll Hours detail report, under the Holiday column for each employee.   
  • Timesheets are automatically adjusted to reflect holiday pay for employees if their hire date is before a holiday. If their hire date falls in the middle of a pay period with a holiday, the system will not show the holiday unless the hire date precedes it.

Check the box to allow your employees to log time and approve timesheets with the mobile app. This box is checked by default, enabling Time Tracking on the mobile app. If you uncheck this box, employees cannot access their timesheet information on the mobile app.

• Require employee location when clocking in and out: If you set up Time Tracking with Start & End Times and enable the time clock, you can turn on geolocation. If location is a requirement in Settings, employees must enable location services on the mobile app to clock in and out. A map icon will show on the home screen, timesheet, and day detail, indicating that the system collected location information with a time entry.