Direct Deposit Information for Employees
How do I manage and edit employee direct deposit information for payroll?
Purpose: To show you how quick and easy it is for you to update direct deposit information in BambooHR.
Table of Contents
Pay Info tab
As an employee, you can update your direct deposit information by going to the Pay Info tab and clicking Update Direct Deposit. If you do not have access to this in your account, your Payroll Admin can add the information for you.
Add or Update Direct Deposit
If it's the first time you are adding direct deposit information into BambooHR, you'll see the modal above. If you're just making a change to your direct deposit information, you will not need to re-enter your bank account information.
You will need to add the following information for each of your bank accounts:
- Order of Direct Deposits: The number next to each of your direct deposit accounts communicates the order deposits will be made. In the example above, if you received a paycheck for $200, the entire paycheck would go into your first account.
- $ or %: Determine an exact amount or a percentage of the remaining amount*. By default, it will be set to %.
- Amount or Percentage: If selecting $, then enter an exact amount. If selecting %, then enter the percentage amount.
- Account Nickname: This field is optional. If you do not enter a nickname, the account will be categorized by the account type (Checking/Savings) and the last four digits of the account number.
- Routing Number: Every bank has a routing number tied to it. The employee needs to enter their bank's specific routing number. If they enter one of the top 25 U.S. banks, the bank's logo will appear on the right. A basic bank logo will appear if they enter a bank that is not in the top 25 banks in the U.S.. If the routing number is invalid, the field will highlight red, and you will be asked to fix it.
- Account Type: Select if the account is a Checking or Savings account.
- Account Number: Enter their account number and confirm.
- Add Another Account: Click this button to add an additional account to your workflow.
- If there's extra, send it here...: Depending on what order you put your direct deposits (dollar vs. percentage), BambooHR will follow the order you choose. However, the final direct deposit account must always add up to 100% to prevent the need for a printed paper check for any leftover amount. The down arrow allows you to choose which account you'd like the remaining balance to go to.
Once the direct deposit information is complete, click Review.
The Review screen will show you exactly where your money is going based on your last paycheck amount. If you haven't been paid in a while, then we will show you a hypothetical amount so you can get the gist of how your paycheck could be calculated. Once you've verified that your accounts are set up as you like, click Save.
When you update your direct deposit information, or if a Payroll Admin updates it for you, you will receive an email notification.
Does your company have a lot of direct deposit data to add for your employees? BambooHR customers have the option to import direct deposit data directly into the employee profile. Please note this is only available to current customers going through implementation or as a paid service after the implementation process is complete.
Click on the file below to download the data template.
For Column J, if an employee has multiple direct deposit accounts, the last account must be set to “BAL” or “100 PCT” because our system reads the last account as 100% of the remaining balance.
If an employee's deposit was returned, BambooHR will email the payroll administrator(s) within two business days from your applicable pay date. The email will provide information and options for re-depositing the funds on the next business day. You will be required to reply to the direct deposit notice and let us know the bank account information has been updated for the employee in BambooHR by 11:30 a.m. (PT) on the day of the notice for us to re-deposit the funds on the next business day. If we do not hear from you by the required time to re-deposit, the funds will automatically return to your company's bank account. From there, you will need to issue the employee the funds through another method (i.e., in-house check or wire). Please note there are fees associated with correcting or redepositing failed direct deposits.
To avoid the possibility of any future deposit returns, please make sure that the employee's bank information is updated in BambooHR and that those changes have synced over to payroll before you run payroll again for the employee.
If an employee requests their check be sent to a specific account and they are normally set up to have their deposit sent to multiple accounts, you (or the employee with access) will need to remove the additional direct deposit accounts before starting payroll. If payroll has already begun, you can reset their payroll data on the Edit page to include the direct deposit account update. Then, once payroll is approved and processed, you (or the employee with access) can add back the additional accounts.
When setting up an employee access level, the Full Admin user(s) can grant employees View Only, View and Edit, or No Access to Direct Deposit information.