Record Time Off

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How do I record time off for an employee?

Purpose: This help guide will show you how to record an approved time off request on behalf of an employee.

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Full Administrators and those with access to manage time off policy assignments have the ability to record time off for an employee. Recording time off for an employee allows you to submit a time off request on behalf of the employee and have it be automatically approved. Only an employee has access to request time off and have it go through the approval process. 

Animated GIF showing how an admin records time off for an employee. The admin begins on the Time Off tab of the employee's profile, where available balances for different categories (paid time off, vacation, and FMLA) are displayed. The cursor clicks the Record Time Off button in one of the balance cards, opening the Record Time Off form. The form allows the admin to enter dates, choose a time off category, and confirm the amount requested. The admin then saves the time off record, completing the process.

Go to an employee's Time Off tab and hover over the applicable time off category. Click Record Time Off.

Enter the details of the request in the pop-up box. Once you click Save, the time off request will become automatically approved for the employee.

Click here to learn how to grant users access to record time off for employees. This setting is under Manage Time Off Policy Assignments in a custom access level.