Time Off Email Notifications

What are the available email notifications for time off?

Purpose: Automatic time off email notifications can help you make sure that users respond to requests promptly. This help guide will show you an example of each email notification available for time off information.


Email notifications from BambooHR come from [email protected].

Time Off Requested

When an employee requests time off in BambooHR, the designated approver will receive an email notification with a link to take action on the request.

Negative Time Off Balance

If an employee makes a request that would leave them with a negative balance, the text in the email notification will change color to be more apparent.

Please note: If an employee makes a request for time off in the future and it is approved, then they make a request closer to today, which would make their already approved time off put them into a negative balance; our system will not flag this. This is why we still recommend training those who approve time off to always check the employee's time off balance before approving time off.

Time Off Cancelled

When an employee cancels a time off request in BambooHR, the approver* of the request will receive an email notification about the canceled request. If the employee cancels the time off request before the approver* responds to the request, the email notification will still be sent.

*If the request is part of a multi-level approval workflow, the approver(s) who approved the request and the next approver (who has not yet approved the request) will receive the notification. If the first approver has not approved the request, only they will be notified about the cancelation.

Time Off Approved

When the designated approver approves the time off request in BambooHR, the employee who submitted the request will receive an email notification regarding the approval.

Time Off Denied

When the designated approver denies the time off request in BambooHR, the employee who submitted the request will receive an email notification regarding the denied request.