BambooHR Compliance Training Powered by EasyLlama | Integration

How do I use the EasyLlama integration within my BambooHR account? 

Table of Contents:

Summary

The EasyLlama integration with BambooHR simplifies compliance training for HR admins by allowing them to assign courses directly within the platform, eliminating the need for a separate EasyLlama account. Employees can complete engaging courses on topics such as harassment prevention, cybersecurity, and workplace safety, while EasyLlama offers flexible, multilingual, and industry-specific content.

The integration features automated assignments, customizable training, and progress tracking, streamlining compliance efforts and ensuring that training records are efficiently tracked in BambooHR.

Step-by-Step Instructions for Setup and Access

For HR Admin Setup

  1. Go to Settings > Training in BambooHR and select Add Training.
  2. Click Choose Training from Library (this opens EasyLlama’s course options).

3. Accept the EasyLlama Terms of Service (tracked in BambooHR) by checking the box next to I agree to the EasyLlama Terms of Service, and then clicking Save. This is a one-time step that is recorded in BambooHR.

4. After the terms are accepted, the EasyLlama course library will appear. Browse available courses in your package and select one. Use View Details to preview content, review duration, see learning outcomes, and check available languages.

5. Add the training by clicking the green Select Training button.

6. The selected training will appear in Step 1. In Step 2, assign the Category, Frequency, and if the training is required for anyone.

7. Click Save to complete the EasyLlama training setup in BambooHR. It will now appear as part of your company’s training assignments.

For Employee Access

  1. Open the Training tab within the BambooHR profile.
  2. Select the assigned EasyLlama course. The course will display:
    • Training title
    • Due date - One-time or recurring
    • If the training is required
    • The time it takes to complete the training
    • Call to action button to start the course
  3. Click Start Course to begin training.
    • If you don’t finish, the progress will automatically be saved.
  4. Once complete, Easy Llama automatically marks the training as complete and attaches a certificate directly to your training record. You will also have a button to download the certificate for your own records.

Compliance Training Powered by EasyLlama FAQs

What are the most frequently asked questions about BambooHR Compliance Training Powered by EasyLlama?

Expand or collapse content Can admins run reports on EasyLlama training?

Yes. While no standard reports exist, you can create custom reports, including training completion, due dates, and expiration fields for both EasyLlama and non-EasyLlama trainings. You will be able to include the following fields from the training data, regardless of the completion status, into your custom report:

  • [Training Name - ] Completed
  • [Training Name - ] Expires
  • [Training Name - ] Due Date

The following training fields will be available for custom reports specific to completed trainings:

  • Title
  • Category
  • Completed
  • Notes

To create a report
Go to Reports and start a new custom report.◦ Under the 'Choose Fields' section, find the 'Training' category.◦ Add fields for the specific EasyLlama course you assigned, such as '[Training Name] - Completed' and '[Training Name] - Due Date '.◦ This allows you to generate a report showing who has completed the training and whose due date is approaching.

Expand or collapse content What is included in the EasyLlama integration?

Depending on your package, you’ll have access to the courses outlined below:

  • Core Package - 1 course:
    • Harassment Prevention
  • Pro Package - 15 courses:
    • Harassment Prevention (Smart Assign)
    • Cybersecurity
    • Workplace Violence Global (Smart Assign)
    • Data Privacy
    • Unconscious Bias
    • Diversity and Inclusion Basics, Global
    • Code of Conduct and Ethics
    • Phishing
    • Conflict Resolution and Communication
    • Bystander Intervention
    • Anti-Bribery and Anti-Corruption
    • HIPAA for Business Associates (Smart Assign)
    • HIPAA for Covered Entities (Smart Assign)
    • Bloodborne Pathogens Awareness (OSHA)
    • Intro to OSHA
    • GDPR
    • European Union Artificial Intelligence Act (EU AI Act)
    • Forced Labor (Canada)
  • Elite Package - Entire Training Library
    • 300 courses in 10 languages

Every course includes English and Spanish narration with subtitles available in the top 10 global languages (Spanish, Chinese, French, German, Italian, Japanese, Korean, Portuguese, Russian).

Expand or collapse content How does Smart Assign work?

Smart Assign automatically assigns courses based on an employee’s role and geographic location in BambooHR.

Expand or collapse content Do employees get certificates?

Yes. After completing a course, employees can download a certificate by navigating to the Training tab, locating the course, and clicking the View Certificate button. The ticket will display in a new tab upon clicking this button.

Expand or collapse content Can you confirm if my state requires specific training from EasyLlama?
Expand or collapse content Can customers upload their own training content or create custom courses?

While the EasyLlama integration does not include the ability to add custom EasyLlama courses, you can upload custom training content like your own slides, Policies, PDFs, documents, or training links using BambooHR's training options. Supported upload formats include 'pdf', 'doc', 'docx', 'xls', and 'xlsx'. Note that the initial version of the integration does not yet support Video or SCORM files.

 If you require these features or the full EasyLlama LMS tools, you will need to continue accessing EasyLlama through the Marketplace.

EasyLlama courses are designed to align with a wide range of state and federal requirements. However, training requirements vary by state and industry and can change frequently. We are not able to provide legal advice or confirm which trainings your state may require.

We recommend consulting with your legal counsel or HR compliance expert to ensure your organization meets all applicable requirements.

Expand or collapse content What are the languages supported?

Every course includes English and Spanish narration with subtitles available in the top 10 global languages (Spanish, Chinese, French, German, Italian, Japanese, Korean, Portuguese, Russian).

Expand or collapse content We are already a direct customer of EasyLlama and use their Learning Management System (LMS). Should we switch to this integration?

The integrated version is streamlined for convenience within BambooHR. However, it does not include EasyLlama's full LMS or support for custom-created content. For customers who require advanced features, continuing to use your existing EasyLlama account side-by-side with BambooHR is the recommended option.

Expand or collapse content Will I need to create a new EasyLlama account?

No. EasyLlama access will be provisioned automatically through BambooHR once the integration is live; however, if you already have an account, you cannot connect it; it will be a fresh start with new courses.

Only one EasyLlama course can be connected per BambooHR training (but you may link the same EasyLlama course to multiple trainings).

Expand or collapse content Will any training assigned or in progress transfer from an existing EasyLlama account?

No. Employee training progress, assignments, and account data will not transfer from a previously created EasyLlama account.

Please note that this integration does not include the ability to add additional courses outside of what is offered within your BambooHR package, the ability to add custom courses, or access to the EasyLlama Learning Management System (LMS) product. If you would like access to these features and additional courses, click here for more information on how to access EasyLlama through our Marketplace.