Approve Time Off
How do I approve a time off request?
Purpose: We have made it easy for your approvers to take action on time off requests. This guide will show how you can approve a time off request.
When an employee requests time off, an email is sent to the appropriate party for their review based on the current approval's settings. The approver(s) will receive the email notification and view the employees who will be out on the requested day(s). They can approve the request directly in the email or click Review this request in BambooHR to go into BambooHR to take action on the request.
When you set up a multi-level approval workflow, only the first approver receives a notification when the employee submits a time off request. If the first approver approves the request, the next level approver will receive an email notification about the approved request. The multi-level approval process will end if any approver denies the request before completing the process, and the employee receives an email notification about their denied request.
You can approve a time off request by going to your inbox, then clicking Time Off Requests, and selecting a request on which you would like to take action.
Clicking Approve results in immediate action, and an email notification will be sent to the next approver in a multi-level approval process so they can take action on the request as well. If an approver is the only approver or the last approver in an approval process, their approval action will notify the employee of their decision. Clicking Deny gives the approver an option to add a note as to why they denied the request, and the employee will receive an email notification upon their decision.
For Administrators: If you are not the first approver in a workflow, you still can go to your inbox and bypass the previous approvers on a request. To do this, navigate to the inbox, click Assigned to Me in the top left corner and change it to Assigned to Company. In this way, you will see all requests in the company. Navigate to the time off request and take action. You will immediately see a pop-up box notifying you that you are bypassing other approvers. Click Approve Anyway to continue with this action.
In the mobile app, you can approve or deny a time off request by clicking on the inbox icon and selecting the time off request within the inbox.
Note: If you approve a request, it will continue through the multi-level approval process if your account has the process set up.
Navigate to an employee's Time Off tab and hover over a request that appears in the Upcoming Time Off section. Click the Approve or Deny command that pops up upon hover. Please note this action will take immediate action without adding a note to the approval.
On Home, click Full Calendar in the bottom left corner of the Who's Out widget. If you are the next approver for a time off request, you will see the request in gray in the calendar. Click the request, and you will see a pop-up box with an option to approve or deny the request.
You can only approve future time off requests using the Who's Out calendar.
In the What’s Happening widget on Home, you can view a pending request and approve or deny it within its notification. Click the checkmark button to approve or click the X to deny the request.