Record a Training for an Employee
How do I record a training for an employee?
Purpose: To help you understand how to record when an employee has completed a training.
Record
Navigate to an employee's Training tab. Check the box next to a training you would like to mark as complete. Or, click Record a Training below the list to record a training.
Please note that dates shown in orange indicate an expired or past due training. Dates in gray indicate upcoming or recurring training.
Details
Enter the training details and attach any related files.* Then, click Save to record the training.
*If you attach a file, it will be viewable when you click on the training completion in the history on the employee's Training tab. The file will not be automatically uploaded to the employee's Documents tab.
You can set the available fields you want to track under the Training section in Settings.
View
Once you save the recorded training, the Upcoming Training table will be updated as applicable, and the training details will appear in the Completed table. Click on the training to see its recorded details or make changes (see below).
Additionally, notice the completed summary at the bottom of the table. This summary shows you the total credits, hours, and cost of all trainings within the selected year.
Yes! Your employees can mark their own training complete, as long as you have enabled that ability in the training's settings (when setting up a new training or editing a training) by checking the box next to "Allow assigned employees to mark this training complete".
You will also need to be sure the training is set to be viewable in employee's access level settings.
On their Training tab, the employee will see the option to check the box next to the training, or click + Record a Training for any trainings that have that setting enabled.
You can see a history of completed trainings at the bottom of the Upcoming Training table. Click on the pencil icon to the right of a training to edit its details.
If you do not see the training you would like to edit, make sure your view is set to All to see all completed trainings instead of only trainings within the current year.
- Make the applicable changes.
- Click Save to record the updated training.
In Settings > Training, if you delete a required training an employee has completed, the deletion is permanent and will remove the training record (and its history) from their employee profile.
You can see a history of completed trainings at the bottom of the Upcoming Training table. Click on the trash can icon to the right of the training you want to delete.
If you do not see the training you would like to delete, make sure your view is set to All to see all completed trainings instead of only trainings within the current year.
Once you confirm the deletion, the recorded training will be removed from the Completed table, and the Upcoming Training table will get updated as applicable.