TRAXPayrollAdministrative SetupEstimated Payroll Hours

Estimated Payroll Hours

Purpose: To help you understand how hours for salary employees are estimated.

Overview

Hours for salaried employees are estimated in payroll and are based on payroll pay frequency. For example, semi-monthly payroll runs use 86.67 hours, whereas, bi-weekly payroll runs use 80 hours, etc.

Estimated hours are reduced based on the employee’s hire date or termination date within the pay period. Estimated hours can be overwritten for an entire pay group when setting up the pay group or for specific employees.

Add Pay Group

Navigate to the Company tab and then click on “Pay Group”.

A pop-up will appear allowing you to determine the date when this new pay group is effective as of. Once selected, you can then enter the details for the new pay group. Notice that once you check the "Estimated Hours Override" checkbox, a new field appears allowing you to enter the estimated hours for these salaried employees.

  1. If the "Estimated Hours Override" box is checked and zero is entered, no hours will post in payroll for any employees in the Pay Group unless employees have a number entered on their payroll record.
  2. If the "Estimated Hours Override" box is checked and a number is entered, that number will post in payroll for all employees in the pay group unless a different number is entered on their payroll record.
Edit Pay Group

Navigate to the Company Tab and then click on "Pay Groups." 

Click on the Action button for the pay group you want to edit and select "Make change - to correct existing record."

Check the Estimated Hours Override checkbox and enter in the hours that will replace the estimated hours for all employees in this particular pay group.

Employee Override

Navigate to the Employee tab and select the employee you would like to override this for.

Under the "Status" section, check the box for "Estimated Hours Override" and enter the salaried number of hours to be used in payroll for the salaried employee. Be sure to click Save at the top when you are done.

  1. If the "Estimated Hours Override" box is checked and zero is entered, no hours will post in payroll for the employee.
  2. If the "Estimated Hours Override" box is checked and a number is entered, that number will post in payroll for the employee.

What's Next?

Do you want to learn more about Pay Groups?

Have you already set up your Hour Benefit Templates and assigned them to your employees?