TRAXPayrollCompany SetupCompany IP Restrictions

Company IP Restrictions

Purpose: IP Restrictions can be set on your account so that payroll administrators and employees are required to log in only from certain computers. This gives you peace of mind that employees are logging in and out from appropriate work computers. IP Restrictions can be used for both payroll and time card logins. Specific Admins and Employees may be excluded from the IP Restrictions allowing them to log in from any computer.

Set Up Company IP Restrictions

Navigate to the "IP Restrictions" tab under Company.

1. Employer Login Exceptions

Simply place a check mark next to the administrators who should be allowed to log in without IP Restrictions. This will exclude them from the IP Restrictions allowing them to log in from any IP address.

2. Employee Login Restrictions

Simply move over the employees listed to exclude them from the IP Restrictions. This will exclude the selected employees from the IP Restrictions allowing them to log in from any IP address.

3. Manage Time Card Login

This will direct you to the Time Sheet tab to set up your timecard IP restrictions.

4. Employer Payroll Login
  • Limit Payroll IP Address: This limits payroll administrators to log in to only specified IP addresses.
  • Send Email IP Address Outside Range: This will send an email to the employee when they are attempting to log in outside the IP restrictions. This can also be helpful to notify the user if someone else is trying to log in as them.
  • All IPs Allowed for New Admins: This will allow new admins to log in from any IP address. This will automatically add them to the "Login Exceptions" list.
5. Employee Payroll Login
  • Limit Payroll IP Address: This limits employee payroll logins to log in only to the specified IP addresses.
  • Send Email IP Address Outside Range: This will send an email to the employee when they are attempting to log in outside the IP restrictions. This can also be helpful to notify the user if someone else is trying to log in as them.
  • All IPs Allowed for New Employees: This will allow employees to log in from any IP address. This will automatically add them to the "Login Exceptions" list.
6. Active

Filter to show only active restrictions or all restrictions for Employer or Employee logins.

7. Add IP Address

Add the IP Address(es) that are restricted to accessing your account. The selection automatically defaults to a Single IP. Using the radio button to select "Range", you can enter a span of IP Addresses. Be sure to click "save" when you are done.

8. Add your Current IP

Clicking on "Add Your Current IP" will automatically add your IP Address to the listing for either Employer or Employee Login, depending on which area it is clicked. Once an IP address has been added, you will have an action menu allowing you to delete the IP Address or disable it. Once disabled, a check mark will appear in the disabled column.

9. Logs

Admin users and employees who attempt to log in from a restricted IP address will be listed in the Logs tab. The IP can be allowed by clicking the "Enable IP" link. This will add it to the Employer or Employee allowed IP addresses.


What's Next?

Do you know how to use employee bulk edit?

Have you already set up deductions at the company and employee level?