Purpose: Employee Wage information is required in order to run payroll. Multiple wages can be listed, if needed, for job tracking purposes. This help guide will show you how to add and update wages.
It can sometimes be necessary to add recurring wages or expense reimbursements to an employee record. Things like cell phone reimbursements, internet stipends, etc.
While employee compensation is managed in BambooHR, adding a recurring wage or reimbursement can be easily accommodated in TRAXPayroll. Simply click the action button next to the employee's current wage that is syncing over from BambooHR, then click "Make Change - to correct existing record." You can then add up to three recurring amounts associated with the employee's current wage. All recurring wage that is added will automatically attach to any new wage records.
The Wage table is used to track a history of pay types and rates. It is important to note that any wage active as of the payroll date will be used in the payroll run. TRAXPayroll does not prorate mid-pay period compensation changes. Any wage change made during a pay period must be manually calculated and entered in Step 1 of payroll.
Please note every employee needs to have a wage record listed on his or her employee profile or else the payroll will not open.
Click the Add Wage button to create a new entry. The wage start date will default to today’s date and will allow you to update that date accordingly.
- Wage Start Date: Automatically populates with the start date chosen when clicking the “Add” button.
- Wage End Date: Enter a date if you want the wage to automatically end on a specific date.
- Job: If you are using job tracking, you will see an option to assign this wage to a job. The list will populate with all jobs created at the company level.
- Wage Type: Choose from the wage types that were set up for payroll (i.e. Salary or Hourly). Wage type must be consistent. If an employee is paid salary, then all of their wage types must be salary.
- Overtime Status: The Overtime Status allows you to choose if this employee is eligible for overtime hours when clocking hours worked for this job. The exempt status cannot have an overtime rate entered. The Non Exempt status can have an overtime rate entered.
- Pay Period Type: Automatically populated based on the company payroll settings.
- Salary per pay period or Hourly Rate: This field is used to break the pay rate down by pay period for payroll. If the employee is salary, you will want to enter the sum amount per pay period. If the employee is hourly, this will be their hourly rate.
- Overtime Rate: Enter the rate the employee should be paid for overtime hours.
- Other Rate: This is typically used for the rate the employee should be paid when working double time. If this doesn't apply to your employee, leave it as 0.00.
- Recurring Extra Pay Section: Allows you to list up to 3 recurring wages for an employee. Any recurring extra pay amounts entered here will be pulled into every pay cycle for this employee (i.e. allowances, etc.). If you want to add a one-time extra pay amount, such as a bonus, this will be done when you run payroll instead of adding here in the recurring extra pay section.
It is important to note that this needs to be done on each applicable employee profile in order for employee wage to run properly.
Click the Action button next to the record to make changes and select the applicable item from the list.
- End - as of today: This will add an end date of today’s date on the wage record.
- End - on specific date: This will let you enter an end date for the wage record.
- Add New/End Existing: This will create a new record and end the existing record one day prior to the effective date of the new record.
- Make change: This will update the current row of data.
- Void: This will enter an End Date on the day prior to the Start Date on that same row.
- Remove: This will remove the record completely if it was originally added in error.
If you are using Job Tracking, your employees may need to have multiple active wages. Each wage is associated with a Job. The employee will be able to clock hours worked under either job when logging in to their timecard. The "Override Client Primary Job" listed in the Timesheet section on the employee's General tab is the default the employee will see when they log in to track their time.